User Mailing Lists

Vybe Networks lets you create and manage your own email mailing lists. Each list gets a dedicated address in the form _ml_<login>_<listname>@<domain> — for example, if your login is alice and you name the list news, the list address will be _ml_alice_news@vex.net.

Giving the List a Friendlier Address

The default list address is functional but not particularly presentable. There are two ways to give your list a cleaner address:

If your account has one or more virtual domains attached

You can create an email alias in your domain pointing to the list address. For example, you could create newsletter@example.com as an alias that delivers to _ml_alice_news@vex.net. This is done through the Email Aliases page under the Account menu and is entirely under your control. See the Master User Functions page for details.

If your account does not have a virtual domain

You can ask the system administrator to create an alias for you in the enterprise domain. Whether the request is approved is at the administrator’s discretion — since the alias becomes an address in the shared enterprise domain, the administrator may decline or suggest an alternative name if the requested name conflicts with existing addresses or enterprise naming conventions.

Creating and Editing a List

Select “Mailing lists” from the User menu to see all your lists, then click “Add new list” to create one or click an existing list name to edit it.

List name

A short identifier with no spaces (it becomes part of the list address). Lower-case is enforced on save. Required.

Description

A human-readable description of the list. Required.

Active

Uncheck to disable the list without deleting it. Mail sent to a disabled list is not delivered.

Prefix

Optional. If set, this text is added to the beginning of each message’s Subject in square brackets, e.g. [Newsletter]. Useful to help subscribers filter list mail.

From address

Optional. If set, the From header on outgoing messages is replaced with this address. Useful if you want replies to go to the list address rather than the individual sender.

Reply address

Optional. If set, a Reply-To header is added (or replaced) with this address. Setting this to the list address causes replies to go back to the whole list.

Error replies to

Optional. Delivery errors and bounce notifications are sent to this address instead of the default.

Authorized senders

When checked, only members who have the “Authorized” flag set may post to the list. Mail from anyone else is silently discarded.

Moderation by default

When checked, newly added members are marked as moderated automatically. Moderated members’ posts are held for review before being distributed to the list.

Public archive

When checked, the message archive for this list is accessible to anyone without a password. When unchecked, access requires the member’s email address and password.

Footer

Optional text appended to the bottom of every message sent through the list. Useful for unsubscribe instructions or legal notices.

Managing Members

Within the list editing page you can view members filtered by status (active, inactive, or all) using the links in the menu. For lists not driven by SQL you can add, edit, and delete members manually.

Adding a Member

Click “Add” in the member listing caption to open the member form.

Email

The member’s email address. Required.

First name / Last name

The member’s name. Last name is required.

Mail to

When checked, the member receives a copy of every message sent to the list. Uncheck for members who post but do not want to receive the list mail.

Password

Optional. If set, this password (stored hashed) is used to authenticate the member when they log in to view a private archive or update their own profile. Leave blank when editing to keep the existing password.

Authorized

Visible only when the list has “Authorized senders” enabled. When checked, this member is permitted to post to the list.

Moderate

When checked, this member’s posts are held for review before being sent to the list.

Active

Uncheck to suspend a member without removing them from the list. Inactive members are shown in red in the listing.

Click an existing member’s name to edit their record, or use the delete icon to remove them. Deletion is permanent.

Downloading the Member List

When the list is not SQL-backed, a “Download addresses” link appears in the menu. This downloads a CSV file containing all member details (names, email addresses, status flags, and timestamps) suitable for import into a spreadsheet or external mailing tool.

Message Archive

Every message sent through the list is stored in an archive. Click “Archive” on the list page to browse it.

Messages are displayed in a threaded view grouped by conversation, with columns for subject, sender, and date. Click a subject line to read the full message, including any attachments.

Private archives

If “Public archive” is not checked on the list, visitors must log in with a member email address and password before they can read the archive. Once authenticated, the session is remembered for the rest of the browser session.

Member self-service

Authenticated members can click “My profile” to view and update their own member record (name, email, password, and mail-to preference) without contacting the list owner.

SQL-Backed Lists

As an alternative to manually managed members, a list can be driven by a SQL query against an external database. The query returns member records dynamically each time the list is used. This feature is configured only by Vybe support staff; contact us if you would like to use it. When a SQL list is configured you can see the query and the current set of members it returns, but you cannot add or remove members manually.